The costs of vehicle maintenance and fuelįrom all of these, factor in your profit margin. The costs of utilities like gas and electricity The salaries of the owner and the administrative staff’ The service charge also covers coordination and administration costs. It’s also appropriate to include a gratuity – or you may leave it to your clients to tip your staff. Depending on the size of the event, you can determine how many assistants and servers you need.
Service charges typically include labor costs. If left with no choice, you need to add the prices of alcoholic and non-alcoholic beverages, the bar set up, ice, the services of a bartender, and other related costs.
#SAMPLE INVOICE FOR SERVICE PROFESSIONAL#
Some clients might opt to bring their own alcohol then hire a professional bartender if the venue allows it. In most cases, clients have to pay 2 to 3 times the food costs for this addition. Linens like tablecloths, napkins, and the likeĪdding a bar to the occasion could be quite expensive. It’s also important to remember that your food costs should be around 30% of the total price of your catering services.Ĭonsider if there is a need for these items and how much they will cost: Next, you need to find a supplier to assign a price to the special ingredients that your client has requested.Īlso, remember that it’s much easier to determine how much food you need if you will serve each guest with a set meal rather than a buffet. You will also include this information on your catering invoice sample. Go over the potential menus and get their approval on all of the ingredients you plan to use.Īfter your client approves the menu, you can now create a detailed list of ingredients with their corresponding quantities and get the total on how much all these will cost you. Also, discuss any special requests or additional items. You may advise clients with a minimal budget to feed their guests outside of the regular mealtimes so that you won’t have to serve a lot of food. For instance, an hors d’oeuvres buffet typically has a lower price but adding more buffet stations can increase the price. The total cost also depends greatly on your client’s choice of service and menu. Consider what services and food you will provide.Because of these uncertainties, it’s a good idea to include a policy regarding changes and guarantees. Although not all of the invited guests will show up and sometimes, those who didn’t RSVP will attend. Nothing affects the price you charge more than the number of guests that will attend the event. Before creating your catering invoice template, here are some tips for pricing catering jobs: This lessens the impact of pricing your services even with family or friends. But remember that you must pay for all of the equipment, food, and service you will provide. If you have a start-up catering business, it could be a challenge to determine how much you will charge on your catering invoice, especially if your client is somebody you know. Add a note at the bottom to thank your customers for their business.Ĭatering invoice 30 (75.50 KB) How do you price a catering job?.Include your terms of payment and the methods of payment that you accept.
Don’t forget to include the applicable taxes – then write the total down. If you’re giving a discount for corporate clients or regular customers, add a line that highlights the discount.Include a list of other charges like those for delivery, serving or cleaning up after the event.Include an itemized list of all the food you provide, descriptions of special orders, and the price for each item.Write the invoice date, the catering date, and the due date of the payment.Insert the name of your customer and their contact details.Insert your company website address, logo, and fun graphics to brand your business.You may also mention that you offer services for special events or specific types of cuisines. Include your business’ name, address, and contact details.Here are some things to consider when writing your catering form or template: Commensurate to this, your catering invoice should work equally hard for you. You work hard on all business aspects to ensure that your clients and their entourage will have great experiences at all of the events that you cater to. Creating an invoice for a catering business is not a luxury but a necessity, especially because you need it even for your taxes. This is a formally-written document that serves as a summary of all the work done and a payment request. Catering invoice 20 (148.00 KB) Why make this invoice?Īs the owner of a catering business, you would write the catering invoice for several important reasons including providing an itemized list of the costs, terms, and services you will provide.
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